By: Garrett Coleman
The moment has come, you’ve been offered a new role, or you feel it’s just time to move on from your current company. We all know what step comes next. You have to resign from your current position, and the most amicable way to do so is with a resignation letter and giving notice. Not only does your resignation letter serve as formal documentation, but it also helps keep HR organized, including when your last day will be.
We’ve all been there. We want to give you advice about the following:
- How to write a resignation letter
- Giving notice: how much time should you give?
Writing a resignation letter can feel like a daunting task when it comes to leaving your current company, so let me help simplify that process. Your resignation letter should be brief and only include relevant and positive information, while not focusing on the advantages of your next role. Take the time to reflect on your appreciation and express gratitude felt for the company you’re leaving behind. Keep it simple and to the point.
Steps to take when writing your resignation letter:
- State your resignation from the company
- When will your last day be at the company
- Statement of gratitude: reflection of your time at the company
- Next steps to transition out of your role
Sample Resignation Letter
Town / City
Dear (manager’s name),
First paragraph: Cover the basics
I am writing to resign from the position of (job title) at (company name). My last working day will be (leaving date).
Second paragraph: Express your gratitude.
During my time with (company name), I have really enjoyed ________ or I’m grateful for the opportunity you’ve given me to ________.
Final paragraph: Offer help and remain positive.
In the lead up to my departure, I’ll prepare handover notes for all of my current responsibilities. I would also be happy to assist you in finding a replacement.
Thank you for my time with (company name). I wish you and (company name) all the best for the future.
Your first and last name
Contact number or email address
Many candidates have asked me what the proper process is of giving notice after they’ve accepted an offer from another company. Should they give one week, two weeks, or more, or if they can quit on the spot?
Giving at least two weeks notice is proper and fair. I’ve even had some candidates that have actually given more time to wrap up projects and pass on the duties to their teams. Not that I’m recommending this, but some candidates have just quit on the spot because they feel that the company they work for doesn’t deserve the common courtesy of two weeks.
Submitting a resignation letter and giving proper notice are both very important for a smooth and helpful resignation process. You don’t want to burn any bridges (even if you’re angry). Giving your company the professional courtesy that you are leaving shows you have integrity and compassion, and most importantly, it helps the exit process for both parties.